About the Client
Orange Square is a commercial building with multiple office and retail units. The management needed a modern system to handle tenants, rental agreements, service charges, and payments in a single, centralized platform.
The Key Challenge
The business faced manual rental agreements, lack of contract tracking, unclear unit occupancy, delayed service-charge calculations, frequent invoicing errors, no alerts for expiries or overdue payments, and time-consuming financial reporting.
Manual rental agreements and no proper tracking of contract status
No structured view of unit occupancy (vacant vs. occupied)
Delayed and inconsistent service-charge calculations
Frequent invoicing errors due to manual billing
No alerts for contract expiry or overdue payments
Monthly and yearly rentals managed without any automated reminders
Financial reports required hours of manual work
Our Solution
We built a fully customized Rental Management System in Odoo 18 that automated the entire workflow:
Centralized Management
Centralized dashboard for tenants, units, contract dates, and occupancy, with unit-wise revenue and occupancy reporting.
Billing & Payments
Automated monthly and yearly rent calculations including service charges, with auto-generated invoices and complete payment tracking.
Alerts & Reminders
Contract expiry and renewal reminders, plus overdue payment alerts for better financial control.
Result
Fully automated billing and service-charge handling, clear visibility of units, tenants, and contract statuses, accurate and timely invoices, improved cash flow, reduced manual workload, faster processing, and enhanced operational efficiency.
Testimonial
